How PO-Relay Works
From supplier email to live part status — no manual updates required.
STEP 1
Connect Your Email — Takes About 5 Minutes
Link your Gmail, Outlook, or other email provider. PO-Relay monitors your inbox and sent folders without changing how you work.
STEP 2
Add Your Parts — Or Skip It Entirely
Manually add parts to track, or do nothing. PO-Relay automatically detects new parts from incoming supplier emails and starts tracking them on its own.
STEP 3
Every Supplier Email Gets Read and Categorized
PO-Relay watches every email moving in and out of your supply chain. It figures out what each one means — acknowledgment, delay, shipment update — and files it accordingly. Nothing falls through.
Acme Supply Co.
9:04 amRE: PO-2845 Delivery Confirmation
Global Freight Ltd.
10:31 amShipment Status Update — PO-1923
Parts Direct Inc.
11:48 amExtended Lead Time — Need Approval
Metro Components
2:15 pmQuantity Change Request — PO-3301
Every email categorized automatically · No manual sorting
STEP 4
Your Dashboard Updates the Moment an Email Arrives
Delivery dates, part status, and notes stay current automatically. Your whole team sees the update without ever asking you.
Constant Monitoring of Your Critical Parts
Critical Part Tracker
| STATUS | TYPE | FLAGS | PO NUMBER | PART NUMBER | DELIVERY DATE | NOTE | ACTIONS |
|---|---|---|---|---|---|---|---|
| Supplier | Status Inquiry | PO123456 | PN-789 | 12/24/2025 | Supplier requests an urgent update on the payment status for... | ||
| Buyer | Approval Request | PO7890 | PN-456 | 01/10/2026 | Waiting for tooling setup completion | ||
| Supplier | Status Inquiry | PO450092 | PN-123 | 01/20/2026 | Order pending shipment confirmation |
STEP 5
See Whose Court the Ball Is In — At a Glance
No more reading back through email threads to figure out what's blocking a part. PO-Relay shows you whether the supplier needs to act or you do.
STATUS | TYPE | PO NUMBER |
|---|---|---|
Supplier | Status Inquiry | PO123456 |
Buyer | Approval Request | PO7890 |
Supplier | Status Inquiry | PO450092 |
PO123456
PO7890
PO450092
STEP 6
Complete History. No Email Archaeology.
Every email, every status change, every update — logged in order, per part. When a delivery slips or a dispute comes up, the full timeline is already there.
| STATUS | TYPE | FLAGS | PO NUMBER | PART NUMBER | DELIVERY DATE | NOTE | ACTIONS | ||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Supplier | Logistics Update | PO-2024-0847 | BX-3291 | 03/22/2024 | Customs clearance delay | ||||||||||||||||||||||||||||||||
Audit log4 records
| |||||||||||||||||||||||||||||||||||||
PO-2024-0847
BX-3291
Customs clearance delay
Audit log
4 records| Type | Date | Source | Note |
|---|---|---|---|
| Logistics Update | 02/10/2024 | ↓ Inbox | Need drawing to resolve quality issue |
| Expedite/Status Push | 02/12/2024 | ↑ Sent | Drawing attached, please confirm receipt |
| Logistics Update | 02/14/2024 | ↓ Inbox | Drawing confirmed, production can proceed |
| Production Milestone | 02/20/2024 | ↓ Inbox | Order shipped, tracking number provided |
Complete audit log showing all communications and status changes for this part